Where to Post a “Virtual Assistant Wanted” Ad and What to Include

Hiring the right virtual assistant (VA) can transform how you work – freeing up your time, streamlining operations, and driving business growth. But many companies get stuck at step one: knowing where to post a compelling “virtual assistant wanted” ad and what details make it attract top talent instead of mediocre applicants.

In this guide, we’ll break down exactly where to advertise your VA job and how to craft a listing that draws in reliable, skilled, and proactive remote professionals.

Why Posting Your VA Job Right Matters

If you’re searching for a virtual assistant, your hiring strategy needs to go beyond simply copying and pasting a generic job description into a job board. The competition for high-quality VAs is rising, and talented professionals won’t respond to vague or misaligned listings.

Your ad is your first filter. It sets the tone, defines expectations, and determines the quality of candidates who apply.

Whether you’re a startup founder managing multiple hats or a seasoned HR manager looking to scale efficiently, the right post in the right place can save you hours of screening and interviewing.

Top 10 Places to Post a “Virtual Assistant Wanted” Ad

1. Specialized VA Marketplaces

These platforms focus specifically on virtual assistants – so you’re already talking to a curated audience.

• Belay – Ideal for executive VAs with U.S.-based experience. 
• Time Etc – Great for part-time, flexible work with VAs experienced in admin and content support. 
• Boldly – Offers premium, long-term VAs for established businesses. 
• Virtual Staff Finder – Popular for sourcing VAs in the Philippines. 

These platforms often pre-vet talent, which reduces your risk and onboarding time.

2. Freelance Platforms

These sites provide access to a wide pool of independent contractors across industries and skill levels.

• Upwork – Extensive filtering tools help match you with experienced remote assistants. 
• Fiverr – Best for task-based projects or trial runs. 
• Toptal – Premium talent, including project managers and highly specialized assistants. 

Tip: Clearly define whether you need an ongoing assistant or a one-time freelance project. This determines which platform works best.

3. Remote Job Boards

Remote-first job boards help you attract talent looking specifically for long-term or full-time remote work.

• We Work Remotely 
• Remote.co 
• Remotive 
• Dynamite Jobs 

Many remote job boards cater to global professionals, allowing you to tap into international, cost-effective talent.

4. LinkedIn

LinkedIn is powerful for posting jobs, but also for proactive sourcing. You can search for VAs by skills, certifications, or experience, then reach out directly.

Add relevant hashtags such as #virtualassistantwanted, #remoteassistant, or #remotejob when posting.

5. Facebook Groups

Several active Facebook groups cater specifically to virtual assistants and remote workers.

• Virtual Assistant Savvies (50k+ members) 
• The Virtual Savvy Community 
• Remote Work & Jobs for Digital Nomads 

These groups can offer high engagement and quick responses – but require manual vetting.

6. Reddit

Communities like r/forhire and r/digitalnomad include experienced freelancers open to virtual assistant roles.

Always follow subreddit rules. Be specific and avoid spammy copy-paste job listings.

7. Your Own Website or Newsletter

If you have a solid brand or audience, post the job directly on your site and promote it via email.

• Add a “Careers” or “Work With Us” page. 
• Share the opportunity in your newsletter to tap into people already familiar with your mission. 

8. Referrals

Don’t overlook your network. Some of the best VAs come via trusted referrals. Ask:

• Other entrepreneurs 
• Past contractors 
• Online business communities like Indie Hackers or GrowthMentor 

A short, clear “I’m hiring a VA” message can lead to surprisingly strong introductions.

9. Slack Communities & Discord Servers

Some niche communities host talented freelancers and virtual workers. Examples:

• Freelance Founders 
• Online Geniuses 
• Superpath (content/marketing talent) 

10. Talent Match Platforms (like Solveline)

Solveline and similar platforms match you directly with pre-screened, skilled professionals based on your job description – saving time and reducing risk.

What to Include in Your “Virtual Assistant Wanted” Ad

Writing a generic listing like “Looking for a VA to help with admin tasks” won’t cut it. Great candidates want clarity, professionalism, and purpose.

Here’s what you need to include to stand out:

1. Clear Role Title

Avoid vague terms like “helper” or “remote assistant.” Use specific titles like:

• Executive Virtual Assistant – U.S. Time Zone 
• Part-Time Virtual Assistant for E-Commerce Operations 
• Marketing-Focused Virtual Assistant with Copywriting Skills 

This helps candidates self-filter quickly.

2. Short, Compelling Overview

Open with a 2–3 sentence hook about your company and why this opportunity matters.

Example:

We’re a fast-growing digital agency seeking a reliable, detail-oriented VA to help us scale sustainably. You’ll support both our founder and project team to stay focused, organized, and client-ready.

3. Key Responsibilities

List core responsibilities in bullet points. Be specific.

• Manage inbox and calendar 
• Prepare client onboarding documents 
• Update spreadsheets and project tools (ClickUp, Trello) 
• Schedule social media posts 
• Book travel and process reimbursements 

Include expected tools (e.g., Google Workspace, Slack, Notion) if relevant.

4. Required Skills & Experience

Separate “must-haves” from “nice-to-haves” to encourage qualified candidates and avoid deterring strong applicants unnecessarily.

Must-haves example:

• Fluent English and strong communication 
• 2+ years experience in remote admin support 
• Proficiency with Google Workspace, Zoom, and Slack 

Nice-to-haves example:

• Familiarity with HubSpot or ClickUp 
• Experience supporting C-level executives 

5. Availability & Time Zone

Clarify your working hours or time overlap expectations.

“Looking for 15–20 hours/week, with at least 3 hours/day overlap with EST.”

6. Pay Structure

Be transparent, even if it’s a range.

“$15–$25/hour depending on experience, paid biweekly via PayPal.”

Remote candidates appreciate clarity. It builds trust and improves application quality.

7. How to Apply

Tell them exactly what to do next. Avoid vague instructions.

Example:

To apply, please send your resume, a 2-minute Loom video introducing yourself, and your hourly rate to hiring@yourcompany.com with subject line: “VA Role – “Your Name”.”

Bonus: Ask a simple task like “Tell us your favorite productivity tool and why” to see how candidates follow instructions.

Final Tips for Attracting High-Quality Virtual Assistants

• Respond quickly. Top VAs get snapped up fast. 
• Use screening questions. Save time in the vetting process. 
• Look beyond resumes. Focus on communication skills, time management, and self-direction. 
• Trial projects help. Offer a short paid task to see how candidates perform in real conditions. 

Ready to Post Your “Virtual Assistant Wanted” Listing?

With the right platform and a well-structured job post, you’ll filter out the noise and find a VA who fits your needs – and grows with your business.

Need help crafting the perfect VA job post or matching with high-quality talent? Reach out today and let’s help you hire smarter, faster, and better.