Did you know that a poorly written virtual assistant job post could cost you both time and top-tier talent? In the remote work era, demand for high-quality virtual assistants (VAs) is soaring—but competition for the best candidates is just as fierce. Whether you’re a startup founder drowning in admin tasks or an HR manager looking to scale operations efficiently, a strong job post is your gateway to finding the right virtual support.
In this guide, we’ll walk you through how to write a “Virtual Assistant Wanted” job post that stands out, attracts qualified applicants, and helps you hire faster—while avoiding common pitfalls that waste your time and budget.
Why Your “Virtual Assistant Wanted” Post Matters More Than You Think
A job post isn’t just a task list—it’s a marketing document. It must communicate your expectations, company culture, and the value you offer, all while filtering out unqualified candidates. In the world of remote hiring, clarity, tone, and structure can make or break your success.
Understand What Virtual Assistants Are Looking For
Before you write a word, step into the shoes of the professionals you’re trying to attract. High-quality virtual assistants are selective. They’re looking for:
- Clear scope of work
- Fair compensation
- Flexible but structured schedules
- Respectful communication
- Opportunities for long-term work or growth
By understanding their priorities, you’ll craft a post that speaks directly to their needs.
Key Components of a High-Converting Job Post
1. Job Title That’s Specific and Searchable
Your title should include both the role and any key qualifiers. Examples:
- “Virtual Assistant Wanted for E-commerce Admin Tasks (Part-Time, Ongoing)”
- “Experienced Virtual Assistant for U.S. Startup – 20 hrs/week”
- “Bilingual Virtual Assistant Needed – Spanish/English – Customer Support Role”
Avoid vague titles like “Rockstar Needed” or “Help Wanted.” Be direct and keyword-rich.
2. Opening Line That Hooks and Filters
Start strong. Mention the type of business, the nature of the role, and what makes the opportunity attractive. Example:
“We’re a fast-growing SaaS company seeking a proactive virtual assistant to help manage our day-to-day operations and customer support. If you’re detail-oriented and thrive in a flexible, remote-first environment, keep reading.”
3. Company Overview (Keep It Human)
Briefly describe what your company does, who you serve, and your core values. This builds credibility and lets candidates assess cultural fit.
Example:
Solveline is a U.S.-based remote staffing agency connecting businesses with skilled global talent. Our mission is to help companies scale efficiently through flexible, reliable outsourcing—while empowering professionals across the world with meaningful work.
4. Role Summary: What Will the Assistant Do?
Outline core responsibilities in bullet points. Be clear, not exhaustive.
Example Responsibilities:
- Respond to customer inquiries via email and chat within 24 hours
- Schedule meetings and manage Google Calendar for the executive team
- Prepare simple reports from Google Sheets or Excel
- Manage social media scheduling using Buffer or Hootsuite
- Upload blog posts and images to WordPress
Use active language and organize by priority.
5. Requirements: What Skills and Tools Must They Have?
Separate must-haves from nice-to-haves. Be honest about non-negotiables.
Must-Have Skills:
- Excellent written English and communication
- Prior experience in a VA or admin role (2+ years)
- Proficiency with Google Workspace (Docs, Sheets, Calendar)
- Ability to work U.S. business hours
Bonus/Nice-to-Have:
- Experience with Canva or graphic tools
- Familiarity with CRM platforms (HubSpot, Zoho, etc.)
- Past work with startup teams or SaaS products
6. Soft Skills Matter, Too
Beyond tools and tasks, highlight traits that matter to your team.
Examples:
- Self-starter who doesn’t need micromanaging
- Comfortable giving and receiving feedback
- Solutions-oriented and organized
- Quick learner with a positive attitude
7. Hours, Rate, and Contract Terms
Transparency = trust. Include:
- Estimated weekly hours (e.g., 15–20 hours/week)
- Time zone alignment or overlap requirements
- Pay structure (hourly or fixed)
- Duration (project-based, ongoing, 3-month trial, etc.)
Even if you’re open to negotiation, set a ballpark range. This filters out mismatches early.
8. How to Apply: Give Clear Instructions
Avoid generic “send your resume” lines. Instead, add a simple test or custom ask to filter for attention to detail.
Example:
To apply, please send:
- A short paragraph explaining your experience with calendar management
- Your updated resume or LinkedIn profile
- Your hourly rate
Use the subject line: “Virtual Assistant Application – [Your Name]”
Real-World Example: High-Performing “Virtual Assistant Wanted” Post
Job Title: Virtual Assistant Wanted – 20 hrs/week – U.S. Time Zone – SaaS Admin Role
Intro:
Are you a self-motivated virtual assistant with experience supporting SaaS founders or small teams? Our startup is growing quickly, and we’re looking for someone who can take ownership of administrative and customer-facing tasks so we can stay focused on product development and sales.
About Us:
We’re Solveline, a remote staffing platform helping U.S.-based businesses connect with world-class virtual professionals. We believe in empowering people with flexibility and autonomy while delivering consistent, high-quality results to our clients.
What You’ll Do:
- Schedule calls and coordinate across time zones
- Draft client-facing emails and manage inbox
- Create and update documents in Google Docs
- Update simple content in WordPress
- Follow up with clients for overdue tasks or forms
Requirements:
- Fluent English (spoken and written)
- Previous VA experience (2+ years)
- Organized, detail-oriented, and tech-savvy
- Available 9 a.m. to 1 p.m. EST (Mon–Fri)
- Comfortable working independently
Pay & Terms:
- $7–$10/hour depending on experience
- 20 hours/week to start
- Long-term, ongoing contract with performance-based increases
To Apply:
Send an intro email, your resume or LinkedIn, and 2–3 short lines about your experience managing multiple clients. Use subject line “Virtual Assistant – SaaS Admin Role.”
Tips for Maximizing Results from Your VA Job Post
✅ Post on the Right Platforms
- Solveline – A top marketplace for pre-vetted, global virtual assistants
- Upwork
- OnlineJobs.ph
- Fiverr Pro
- LinkedIn Jobs
- Remotive.io
Make sure your chosen platform fits the role’s complexity and budget.
✅ Interview Efficiently
Once you get applicants, filter and shortlist fast. Use async video (e.g., Loom) or 15-minute Zoom calls to get a sense of personality and communication skills. Ask situational questions like:
- “What do you do if a client gives you unclear instructions?”
- “How do you prioritize multiple urgent tasks?”
✅ Test Before Committing
Before going all-in, assign a small paid trial task. This gives you insight into their reliability, accuracy, and communication style.
Common Mistakes to Avoid
🚫 Vague job descriptions that confuse or repel serious candidates
🚫 Asking for “everything” (design, tech, admin, sales) in one role
🚫 No mention of time zone or availability expectations
🚫 Unrealistic compensation for required skill levels
🚫 Poor communication during hiring process
Final Thoughts: Your Virtual Assistant Is a Growth Partner
A great VA is more than just a task-doer—they’re an integral part of helping your business run smoothly and scale sustainably. Writing a strong “virtual assistant wanted” post helps you attract professionals who take pride in their work, communicate clearly, and grow with your team.
At Solveline, we specialize in connecting U.S. businesses with talented virtual assistants from around the world. Whether you need 10 hours of admin help or full-time support across multiple functions, we can help you find the right person—fast.
Ready to hire smarter? Post your job with Solveline today.
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